Fellow Members of Darnestown Presbyterian,
For the past couple of months, Session and the Congregation have been engaged in discussing and praying about upcoming changes to our staffing and the need for a mortgage to supplement funding of the BEAR project. This has been a lot for everyone to process, and Session is grateful to the Congregation for its thoughtful engagement and consideration of our future. The anxiety level over these issues has been significant. In respect of this input, Session has decided not to ask the Congregation to vote on a mortgage at this time. Session wants time to work with the issues raised by the Congregation in order to ensure a broader level of support and Congregational unity with respect to these decisions about our future.
Session is going to go back to the drawing board on the five year financial plan and map out a revised combination of proposed changes to both the expense and income sides of our annual budget. The goal will be to reach a point in the very near future when our expenses can be covered by our annual giving, and the Georgetown Hill School income can help assist in financing the building project. Once Session has confidence that the revised plan is sound and achievable, the plan will be brought to the Congregation. Session expects that these modifications will address many of the concerns and issues brought forth by the Congregation, and will give the Congregation comfort regarding the potential assumption of debt in the future.
At the same time, Session remains committed to accomplishing the proposed building project outlined for our campus, including focusing on the expansion of the chancel and sanctuary, connection to the Andrew Small Building, and the new narthex. Session believes that these upgrades are critical to establishing a firm foundation for the church’s future generations both in terms of the buildings themselves, but more critically to ensure that our ministry in Darnestown not only survives, but thrives, for many years to come. Work will proceed over the coming six months to complete the construction documents and the filings required by the county. Completed construction documents are necessary in order to prepare a final loan package, and to establish firm project costs. We believe this will help with concerns raised that the building cost might continue to go up.
Over the past two years, Session started explaining to the Congregation the reality that our annual giving was not paying for our expenses, and that our giving is significantly lower than similarly-sized churches in our area. After Session began this conversation with the Congregation, giving increased by 6.9% in 2014 and 6.1% in 2015. In dialogue with the Congregation over the past months, it seems as though this message is resonating even further. The revised five year plan will most certainly rely on this positive trend continuing, and the Congregation can expect to hear more about this during the 2017 pledge campaign which will take place in late 2016. In addition, Session will consider seeking additional giving for the building fund (as has been suggested by several as a way to reduce the required loan amount).
In summary, Session heard you. Even though it will be very difficult to achieve 100% agreement in all areas, we want to do more work to address as many concerns raised as possible. Thank you once again for your input and engagement, and please feel free to discuss these matters with any member of Session, the BEAR team, or the Stewardship Committee. In addition, Session will be hosting an open forum on June 5 during the education hour to take questions and continue to discuss these decisions. May God continue to bless DPC and our continued ministry.
2016 DPC Session
Cheryl Amick, Kelvin Choi, Frank Cornelius, Ben Daughtry, Rick Dottermusch, Dave Durham, Roland Frenck, Meade Gelston, Sue Gordon, K. Henry, Jim Hoffman, Neil Jenkins, Kathy Kurkjian, Jess Neri, Jan Summers
On Sunday April 10 and Sunday April 17, Session led meetings with the Congregation to obtain feedback and discuss recent developments related to BEAR. The sessions generally focused on the two most recent developments impacting the project – the need to secure a load to complete the financing of the project, and the loss of the associate pastor position. Attached you can review the presentation materials that were covered. In addition, comments, questions and answers from the first gathering on April 10 have been compiled here.
Attached you will please find further details concerning the work of the BEAR Committee. The same information can be found at the following link: http://www.darnestownpc.org/filerequest/1788.docx
Please note that it was only recently that the potential need for a mortgage came to the BEAR Committee’s attention. After taking time to consider this news, Session then asked me to be in touch with the Congregation – which I did the week before Palm Sunday. Session’s goal was (and remains) to make all of our Congregation aware of all that it knows and is considering. The attachment is sent to you for this purpose.
Questions, comments and ideas are more than welcome! If you’d like to respond formally, you may email the church (email@example.com), and we’ll forward your responses on to Session for consideration. Or you may wish to be in touch with an Elder personally (current Board members are listed below).
No decision concerning a mortgage has yet been made by Session. If Session does chose to enter into a mortgage, this decision must then be approved by vote at a properly called Meeting of the Congregation of DPC.
So for now, we consider together.
May our Lord guide and bless us!
Cheryl Amick, Kelvin Choi, Frank Cornelius, Ben Daughtry, Rick Dottermusch, Dave Durham, Roland Frenck, Meade Gelston, Sue Gordon, K. Kenry, Jim Hoffman, Neil Jenkins, Kathy Kurkjian, Jess Neri, and Jan Summers.
Dave McNeilly Pastor | Darnestown Presbyterian Church | 15120 Turkey Foot Rd. | Darnestown, MD 20878 | Tel. +1 301.948.9127 | Cell: +1 301.356.4589 | Fax +1 301.948.9135 |email: firstname.lastname@example.org | Facebook
I write to you this day at the request of the Session of Darnestown Presbyterian Church with several matters facing us.
Session has begun discussing plans for my approaching retirement. We have learned that National Capital Presbytery advises long-term associate pastors to move before a new head of staff is called. I have spoken with Tamara about seeking a new position, and she has begun a search for her next call. She has been a true blessing to DPC over her 11 years here, and I could not have possibly served with a better associate. We wish her only the very best and trust the Lord will grant her discernment. Please note that neither my retirement, nor Tamara’s move, will occur in the immediate future, but there is change in the air for both of us.
With respect to our Building Expansion and Renovation (BEAR) Project, Session has good news and a word of challenge. The good news is that the Historical Preservation Commission of Montgomery County has granted us permission to move forward on the renovation/expansion of our buildings. This all has involved much time and effort, but we are close to moving forward! The challenging news is that the expense of the project has come in considerably higher than we hoped. Our preferred builder spent much time costing the project, and the BEAR Committee informs me that they have a high degree of confidence in his estimate, but in a nutshell, there is a $1.6 million gap between his estimate and the funds we have available to build. The Capital Campaign has raised about $2.5 million, and Session has decided to apply about $1.2 million from our building fund/endowment for the project. This totals $3.7 million – a healthy amount. But the building estimate we received is $5.3 million – hence the $1.6 million shortfall. Session has spent considerable time in recent weeks wrestling with this shortfall and has made no decision – other than to have me inform the Congregation of where we stand right now.
A mortgage has been discussed, with all Elders aware that one of our primary goals for this project was to do our work without a mortgage. Our Stewardship Committee has – after careful analysis – developed a financial model showing how we could manage the costs of the monthly mortgage payment if, after Tamara’s departure, we choose to not refill the associate pastor position – plus a short-term cut in mission giving and a cutback on the Building Manager position. But even with these cuts, the estimated $8700 dollar monthly mortgage payment for 25 years is daunting. This could necessitate a second Capital Campaign to reduce debt in about five years. Session also understands that DPC has been doing its ministry with two full-time pastors for quite some time, so moving to one would be challenging. But please be aware that it is not uncommon for a church of our size to have a quite effective ministry with one pastor.
Please note that Session has been united in support of the overall goals of the BEAR Project. On all previous matters concerning BEAR, Session actions have been unanimous. Regular informational meetings have been held to keep the Congregation up to date on the details of the expansion/renovation under consideration. We do need a gathering area for fellowship close to the sanctuary. Our current building is in definite need of renovation and if we are to grow in our ability to bless the community, this is one of those times (that have challenged DPC every 50 years or so) to renovate and expand. So most of us have a good idea of what is being considered, and now all are aware of the challenge facing us.
A more detailed description of all the above is being prepared and will be sent to the Congregation in the very near future. We will hold forums wherein questions/comments will be welcome. And if Session does eventually decide to recommend a mortgage and/or to not continue the associate pastor position, then both of these matters will have to come to the Congregation for final action at a properly called Congregational Meeting.
For now, could you all:
– Please hold this entire matter in your thoughts and prayers;
– Be in touch with Elders to give them your thoughts and input on the matter; and
– Understand that Session is openly seeking your input, so it might best discern the future.
Know that it has been my privilege to work with our Session throughout this entire process. They have been diligent in their attention to the matter, and all meetings have been conducted in a good spirit and proper order.
Thank you to all who have served on the BEAR Committee. They have put in hours of time and have worked hard to provide us with plans for renovation/building that will bless our ministry.
It is just now time to decide on how we will proceed, and your input is needed.
And may God bless our efforts!
Dave McNeilly Pastor | Darnestown Presbyterian Church | 15120 Turkey Foot Rd. | Darnestown, MD 20878 | Tel. +1 301.948.9127 | Cell: +1 301.356.4589 | Fax +1 301.948.9135 |email: email@example.com
Last evening, the Montgomery County Historic Commission approved DPC’s application for an historic area work permit focused on Phase 1 of the BEAR project. Such an approval is necessary before securing a building permit for an historic structure in Montgomery County. The Commission approved our application in all respects except with respect to the color of the addition. The Commission is requiring us to make the addition some color other than white so that, in their view, the historic part of the white church will be more prominent. The photo above was submitted to obtain agreement on the color change. It shows the addition in a greyish taupe with the historic structure remaining white.
On Sunday, January 31, the BEAR team and architects Lemay, Erickson, Willcox updated the congregation on the progress of the project and presented a well-received “fly-through” of the new construction in the areas of the narthex and sanctuary. The architects have completed the design development documents and they are currently in the hands of the recently selected contractor, Whitener & Jackson. Whitener & Jackson (WJ) is one of the most experienced Church builders in this region. WJ is working with the drawings and securing bids from subcontractors this month. By later in February, we will have a solid idea of the overall cost of this Phase 1 of the project.
You can view the fly-through that was presented at the meeting below.
Video Credit: Lemay, Erickson, Willcox.
This is a very basic view of the construction. The video will take you in the front doors of the new narthex. Notice the windows and courtyard on the right providing excellent views of the Church and stained glass windows. From there, you will enter the new gathering area (think: Parlor). Imagine the indoor and outdoor gathering that can take place in this area with access to the front. A video screen will be housed here for service overflow and other uses. Next, exit the gathering area and go back to the lower narthex, and then up the stairs to the upper narthex. In the upper narthex, you will have a wonderful view south into the cemetery, and again, north to the stained glass windows. You will enter the sanctuary from the upper narthex and proceed to “walk around” the new and original spaces. Notice how well the new areas marry with the old. As much as is possible, the new construction will continue the basic, conservative feel of the original building, but also provide for additional room in both the chancel and seating areas.
Every aspect of the project has been designed with accessibility in mind. An elevator is located near the steps to the upper narthex and provides access to the basement as well as up to the sanctuary level. New, accessible bathrooms area also planned in the new narthex, as well as a warming kitchen for coffee hour use. As always, please contact any member of BEAR if you should have any questions!
The BEAR committee will be meeting with the Montgomery County Historic Commission for the third time on February 24, 2016 to finalize several issues. The attached file is the application provided to the Commission in advance of the meeting. The file provides an excellent overview of the project addressing numerous details required by the Commission, as well as exterior images. A second file includes drawings of the civil engineering work necessary on our site. Hopefully this will be our last presentation to the Commission in an effort secure a HAWP – an Historic Area Work Permit – for the project.